Overview
From $65,001 to $82,656 Annually
To Be Determined
Minimum Qualifications
Must have at least six (6) years of progressively responsible experience collecting, analyzing, or reporting government data, including the following (which may be concurrent):
- At least one (1) year of experience in business process analysis for business process improvements solutions to enhance performance and productivity.
AND
- At least one (1) year of experience interpreting legislation, evaluating agency standards as they apply to government reporting and implementing or recommending policies to administer them.
An Associate’s Degree may be substituted for two (2) years of general experience.
A Bachelor's degree may be substituted for four (4) years of the general experience.
A Master’s degree in a closely related field may be substituted for one (1) year of the general experience.
Duties
The Division of Local Government and School Accountability (LGSA) has embarked on a multi-year initiative, the Justice Court Fund (JCF) Modernization Project, that requires significant investment to redesign its business processes and legacy systems. These systems include the justice report filing application, report processing application and mainframe system. These systems are used to process 2,100 reports a month, generating and distributing approximately $600 million in revenue annually. The new system will be an integrated, web-based reporting and distribution system that facilitates reporting as well as the workflow processing, review, and analysis of required reports by JCF staff.
JCF Business Process Analysis and Development
Under the general direction of the Project Assistant (SME Supervisor) (SG 23) the Project Assistants (SMEs) (SG-18) will be responsible for, but not limited to, daily oversight of staff and participating as part of the Justice Court Project Team through all aspects of completing the JCF Project which includes:
- Using knowledge and experience of current JCF processing and reporting, work with SME Team, Operations Team, Developers and Business Analysis Team to explore and develop the functional business requirements, workflow processes, validation and business rules and reporting requirements that will contribute to operational efficiencies in the new JCF system.
- Assisting one or more subgroups responsible for designing test plans and executing testing of application components and supporting system functionality.
- Using knowledge and experience of current JCF processing and reporting and what data needs other LGSA work units require, ensure that the new JCF requirements and functionality are included to meet their needs and prove useful to them.
- Using knowledge and experience of current JCF processing and reporting and what data needs and reporting requirements users and other external stakeholders have and ensure that the new JCF requirements and functionality are included to meet their needs and prove useful to them.
- Assisting in activities with internal and external customers and stakeholders, including canvassing input, round table discussions, system/application demonstrations or other formats utilized for information gathering and data sharing.
- Ensuring that issues and concepts identified during requirement elicitation and other work sessions are brought to the Team management for discussion and decision-making.
- Providing financial data knowledge and guidance to ensure that Communication and Outreach efforts are developed and include a focus for both internal and external stakeholders.
- Reviewing and analyzing legacy data for the purpose of data cleansing, data mapping and data transformation in support of the new business processes.
- Transferring knowledge accumulated in the course of this project to operations staff.
- Analyzing and identifying opportunities for re-engineering core business processes to streamline operations and/or to improve customer service.
- Maintaining a current understanding of JCF issues and practices, coordinating with and supporting as needed the Unit operations staff responsible for the ongoing activities of the Justice Court Fund Unit.
- Working directly with justices to examine and analyze a variety of reports and data submitted to ensure that the new JCF system will adequately capture similar data.
Communication and Training
- Ensure that any changes to accounting and auditing standards, legislation impacting local government reporting or OSC’s strategic direction that may occur are considered and incorporated into design requirements.
- Assist in ensuring that training efforts for local government officials and LGSA staff are developed and scheduled for presentation in a timely manner as functionality is prepared to go live.
- Effectively communicate with Team members and Management about project tasks, activities, expectations and decision points.
Additional Comments: Travel to Albany may be necessary for meetings. This position can be assigned to our Central Office in Albany or any of our Regional Offices
Knowledge, Skills, and Abilities
- Ability to work in a team environment
- Ability to think independently
- Strong analytical skills
- Strong communication skills, both written and verbal skills
- Strong knowledge local government operations
- Strong leadership skills
- Knowledge and use of technology
- Ability to handle multiple and competing priorities
- Strong work ethic and positive attitude
Additional Comments
Telecommuting
The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agency’s mission and operational needs. Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks. After the initial 8 calendar week restriction, if an employee’s primary residence location, duties, and work performance are aligned with telecommuting and operational needs they may be allowed to do so. Generally, OSC employees may telecommute up to 5 days per pay period but may be approved to telecommute less.
Reasonable Accommodation
The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities. If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.
Equal Opportunity Employment
The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives. All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.
Some positions may require additional credentials or a background check to verify your identity.
Brittany Pebler
P: (518) 474-1924
F: (518) 486-6723
[email protected]
Division Contact
Vicki Kirchner
[email protected]
To Apply
Submit a clear, concise cover letter and resume stating how you meet the above minimum qualifications. Reference Item #03684-BEP on your cover letter for proper routing.
Be sure to include a copy of any unofficial transcripts and a copy of this template. Interview selection is based solely on the information provided in the template. Documents must be sent as unlocked and accessible attachments.
Template url: https://www.osc.ny.gov/files/Jobs/docs/03684-project-assistant-mq-template-1-2025.doc